1. One week after the registration closes, the team captain will receive a final list of participants with a waiting list.
2. Whenever a participant cancels, his/her place will be taken by someone from the waiting list. The system will maintain the following priorities:
(a) The spot will be filled by a participant from the waiting list from any team, by random lottery done by the ETDS organisation. Preference will go to a participant that will stabilise the balance between lead/follow in the blind date groups of Breitensport, CloseD and Open Class.
(b) It is not allowed to participate under someone else’s name. If done so, the participant will be disqualified and their team captain could also been disqualified if he/she allowed it.
3. The procedure mentioned in 1 will be followed on set lottery moments and, if there are cancellations, will be repeated every week in order to fill free spots. Final spots (due to cancellations) will be filled on October fifth. The team captain will receive an update if a team member that was still on the waiting list got through the lottery. The final update will be on October sixth.
4. If a participant on the waiting list isn’t available for the ETDS anymore they are required to let the ETDS organisation know via their team captain. The participant can be taken out of the lottery system then.
5. Restitution of participation fee:
(a) A participant will get full restitution if they cancel before September 8th 2019 and the empty spot can be filled. Full restitution will be given to the participant’s association on November 1st latest.
(b) A participant will receive partial restitution of the participation fee, 50%, if he/she cancels between the 8th of September and the 4th of October and the empty spot can be filled. Partial restitutions will be given latest to the participant’s association on November 1st latest.
(c) If the empty spot cannot be filled or if a participant cancels on or after October fifth 2019, no restitution will be given.
(d) Associations are expected to make sure that restitutions go back to the person it belongs to. We will provide the necessary information.